10 Documents Required for Export From India- Easy Check-list

Posted on by Import Export Federation

The world of export might sound exciting with travel, research, and marketing, but many people often forget about the intricacies. In export, the documentation process is an integral part, which cannot be brushed over. At every step, you will be asked to produce the appropriate documents required for export from India for your process to move forward.

This includes applying, submitting, obtaining, and producing the required paperwork as and when required. Not only is it mandatory, but this process also must be carried out correctly and appropriately for the best possible results for your export. This can be quite tough given how confusing and tedious the process is.

But no matter what, documentation is necessary to streamline the goods and service process, along with the payment. This holds importance, especially in international markets where the regulations differ from country to country. Having all the accurate paperwork ready will avoid any legal implications for your export business as well. Whether you are new to the export world or have been in the industry for a while, this checklist will assist you to keep all the documents required for export from India ready, so that you can enjoy the fun part of the process!

Before you start, do keep in mind that different countries need different certifications. The documents required for export from India can also vary based on what type of products you are exporting. Make sure you have checked any additional documents that will be required adhering to these specifications beforehand.

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List of Documents required for export/All the documents required for export from India:

3 Core Documents for export from India

1. Bill of Lading (BL)

The Bill of Lading is an absolute must and one of the first Export Documents required in India. It is responsible for export-bound cargo and denotes a contract between the shipper and the carrier. The gist of this document specifies that the carrier has acknowledged that the goods are received, and in proper condition to be shipped.

It’s issued by the carrier of the goods subsequently after the Cost & Freight agent submits the Mate’s Receipt, and it’s checked. Usually, the main carrier issues the master BL, and a house BL is issued by the freight forwarder.

2. Commercial Invoice cum Packing List

Both are necessary documents required for export from India. The Commercial Invoice needs to be handed over to customs and is made after all your products are ready for export. Without a signature from costumes, your shipment cannot go forward. If your cargo has more than one product, it’s compulsory to procure a packing list. In this list, you must mention all the items distinctly that will be exported. Today, you can submit both the documents merged into one, if the packing list details are visible on your Commercial Invoice. This unified document is called a Commercial Invoice cum Packing List.

3. Shipping Bill/ Bill of Export

The third core document, the Shipping bill is issued by ICEGATE which is the Indian Customs Electronic Gateway. ICEGATE procures an electronic filing of bills. This bill falls under the umbrella of documents required for export from India and for customs and is needed to be given the green go for export. The Shipping Bill gives clearance to exporters from customs. Learn more here – Shipping Bill and Bill of Export Regulations

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List of Documents Required for Export/Necessary Documents required for Export from India:

10 Documents Required for Export From India- Easy Check-list

4. Proforma Invoice

The Proforma Invoice contains all the required details and information about your export. Your buyer will be able to view the products, delivery, cost, payment terms, and other indispensable information at a glance. This document is also needed if you require advance payment. The paperwork acts as an agreement between the exporter and the buyer.

5. Export Order or Purchase Order

This necessary document required for export comes in after the Proforma Invoice is issued. The order is confirmed via the Purchase Order (PO) or Export Order. Details are filled by the buyer and include cost, shipping details, type of currency, and any other specific goods information and requirements.

6. Certificate of Origin

The Certificate of Origin acts much like the birth certificates for your goods and products and is one of the necessary documents required for export from India! This document contains which country the goods originate from, and the specific place they have been manufactured in. Keep in mind to produce a COO for each item in your shipment. The certificate is to be attached to the Commercial Invoice and is an affidavit.

7. Bill of Exchange

The Bill of Exchange is an internal document prepared by the exporting party. Its purpose is to notify the buyer to pay the requisite amount to the exporter or bank.

8. Letter of Credit

While this document isn’t a part of the shipping process directly, it’s still required and procured as a mandate. The buyer’s bank generates and issues the letter of credit to commit the date of payment to the exporter if by chance the buyer delays it. It’s a necessary document required while exporting to honor the purchase order of the buyer.

9. Inspection or Quality Check

Before the shipment of the goods, an importer can demand to investigate the quality of your goods and check if the packing parameters are being adhered to. It’s the exporter’s job to keep the documents and certificates required if this comes up.

10. Phyto-Sanitary & Fumigation Certificates

Like the Inspection/ Quality check certificates, these certificates are asked by the importer to check the quality of the goods under international parameters. In fact, it is necessary for several countries, despite the tests being different based on the country or products. To ship agricultural goods from India, the Phyto-sanitary certificate is indispensable.

Other Additional Documents required for export from India:

Apart from the list of documents required for export & those who need to be generated before the export process and by the exporter, here are a few more that will be procured during the process:

  • Marine Insurance Policy: Ensures the safety coverage of the products shipped overseas.
  • Mate’s Receipt: The Mate’s Receipt confirms the loading of your goods on the shipment, and is issued after the same.
  • FEMA Declaration for exporters: This declaration states that the exporter agrees to comply with the principles of the FEMA (Foreign Exchange Management Act, 1999)
  • Let Export Order: Issues after the customs clearance procedure is completed. Also acts as proof that the necessary formalities and activities have been fulfilled.
  • Export General Manifest: After the goods are relocated from the exporting country, the Manifest is filed by the carrier.

Conclusion

Now that you have an initial understanding of the documents required for export in India, you can start the process of procuring and generating them. Make sure you have thoroughly checked all the information residing in all the documents and that it is accurate and in compliance with the rest of your products and goods. You can also avoid all last-minute chaos by knowing beforehand what products and goods are to be inspected, and how you can be prepared for the same.

At all times, don’t forget to keep the partnership deed of your export business, personal identification documents, your IEC (Import Export Code), and the Registration-cum-Membership Certificate on you.

The documents and process that follows is simply the tip of the iceberg! There is so much more to be discovered including insider insights, practical information, and first-hand experience in the world of exporting. With Import Export Federation courses, you can attain all this knowledge to become a successful exporter of your own. Visit our site to browse through our online and offline courses today.

3 Top Exporting Companies In India And What Makes Them Successful

Posted on by Import Export Federation

India does not fall behind in the exporting countries of the world and exists in the top 20 of the biggest exporters. In fact, our nation is home to names of top exporting companies, those whose revenues lie in billions of dollars. Despite the ever-growing high competition in International markets, these companies have managed to plant their spots at the top, with their names being featured in the Forbes top 2000 companies for many years.

But have you ever wondered how these companies managed to reach their peak? What practices did they commit to and what sets them apart? Here are a few top exporting companies in India- and the stories of what sets them apart in the Industry. 

What makes the 3 Top Exporting Companies in India Stand Out?

1. Reliance Industries – Turning Weakness Into Strength

When you hear the name Reliance, what probably pops into your mind is petroleum or telecom production. The company exports 15% of our nation’s total export through oil and gas. The main countries and regions Reliance exports to include Europe, Africa, and America. Without a doubt, Reliance is among the top export companies in India with an extensive International buyers list. But, did you know that Reliance also owns Asia’s largest mango orchard? This is how a mango orchard saved the world’s largest refinery in the world.

Dhirubhai Ambani Lakhibag Amrayee, which is what the orchard is called, produces a whopping 127 varieties of mangoes every year. These include household Indian names such as Kesar, Alphonso, Ratna, Sindhu, Neelam, and Amrapali. Reliance takes it up a notch by also producing foreign types of mangoes including Tommy Atkins and Kent. Both Indian and foreign mangoes are sold locally as well as exported internationally on a large scale. The question arises- how exactly did the top export company manage to place themselves into the market of the popular summer fruit, and establish one of the largest mango orchards in the world? 

While it’s no secret that Reliance is an Indian Conglomerate, its journey as a mango exporter was tricky. In 1997, Reliance’s refinery in Jamnagar, which is the largest refinery in the world today, faced warnings from pollution control boards. Reliance tackled this issue by subsequently converting the wastelands surrounding the refinery into a mango orchard. More than 200 species of Mangoes, in a total estimated 1.3 lakh Mango plants were planted. 

Today the orchard spans 600 acres and faces issues such as water scarcity and arid land. But, the top export company in India uses modern solutions such as drip irrigation, water harvesting, and simultaneous fertilization to overcome the problems. Moreover, Reliance makes use of a desalination plant for water in the green belt. What started as a threat to the company was transformed into a plus point by Reliance using its innovation and smart thinking! This forward-thinking is what lists Reliance Industries’ name among the top export companies of India.

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2. Tata Motors – The Great Comeback Into Indian Market

It’s no secret that Tata Motors is the leading production house of automobiles and commercial vehicles in India. Tata Motors is also one of the top export companies in India, with its products reaching to countries like Latin America, Africa, and Vietnam. But, little do people know that the automobile counterpart of Tata was facing problems in the mid-2000s. This is how Tata Motors turned around the game and re-established itself in the Indian market.

When you think of Tata, you think of its existence in Indian homes. It’s a household name, and since its inception in 1868, has transformed into the largest Indian Conglomerate. Tata entered the vehicle industry in 1998 under the subsidiary Tata Motors, and launched the massively popular “Indica Hatchback”. For a few years, things were looking good, until the company ran into difficulties. 

From 2005 onwards, the competition for automobiles grew with players like Hyundai and Maruti Suzuki stepping into the market. It was during this period that Tata Motors was falling behind its competitors. But, Tata Motors is a part of the top export companies in India for a reason and made use of their strong foundation to re-enter the Indian market. 

In 2016, Tata Tiago was launched. This car model was designed with such utter precision, that people who wanted a test drive thought it was a foreign design! Apart from the high-quality design change, the Tiago was a huge step up from Indica. Tata revolutionized and re-thought its production process, and created the Tiago as a modern and futuristic counterpart. Besides, the motor company also identified one of the biggest factors considered while buying a car- its added features. They worked towards developing all features of their models into the best in the industry. Furthermore, the company also made the switch from diesel to petrol, and also introduced AMT transmission along with Manual.

All these changes are what helped carry Tata Motors to the top export company in India. They could have stuck to their old design, but Tata was not afraid of change, and as a result, developed stellar designs renowned around the world today.

3. Sun Pharma – The Rise to Greatness

If I told you that the biggest company that dominates the pharma market today began with merely 5 workers and 5 products, it would sound impossible. But, such is the case with Sun Pharma, one of the largest specialty generic pharmaceutical & top export companies in India and the world. Here’s how the pharma giant found its way into the spotlight.  

Beginning from a humble notion, the company was founded by Dilip Shangvhi in 1983 with only five psychiatry ailments products. Over the years, more products were added to the company’s inventory, with cardiology products being introduced in 1983, and gastroenterology products in 1989. In 2014, the pharma conglomerate acquired Ranbaxy, which pushed it to the top and made it the largest Indian pharmaceutical company in the US. 30% of Sun Pharma’s turnover came from its footing in America, and a whopping 72% of sales come from international markets. 

Today, Sun Pharma dominates the markets of ortho, dermatology, vitamins, minerals, nutrients, diabetology, and urology, and is the first ranked prescription in India by several specialties of doctors. The inspiring story of Sun Pharma is one of the best examples of how consistency is key for a field like export, and further cements the enterprise into the names of the top export companies in India for years!

Conclusion

Rome wasn’t built in a day! Similarly, even though these brands are names of the top export companies in India, their journey to the top was possible through hard work and training. The import-export field is vast, and if you want to learn insights and the ins and outs of the industry, Import Export Federation (IEF) offers several online and offline courses & tours. Curated and led by experienced and expert exporters, our courses allow you to learn practical export so that you can launch your business with success! Visit our website to learn more about our offerings.

If you want to find out the top 5 Profitable and Exported from India, you can check out this blog!

Top Import and Export Companies in India Key Features

In the dynamic landscape of international trade, India stands as a key player with a myriad of top import and export companies driving economic growth. These enterprises have not only mastered the art of navigating global markets but have also become synonymous with reliability and excellence.

Key Features of India’s Top Import and Export Companies

  1. Reliability: These companies are known for their reliability in delivering products on time and in optimal condition.
  2. Global Reach: With a widespread network, these enterprises have established a global presence, reaching customers on every continent.
  3. Diverse Product Portfolio: From manufacturing to technology, the top import and export companies in India cover a diverse spectrum of industries.
  4. Innovation: Embracing innovation, these companies stay ahead of market trends, ensuring they provide cutting-edge products and services.
  5. Sustainability Initiatives: Many of these companies are also actively involved in sustainable practices, contributing to a greener and more eco-friendly global trade environment.

Unlock unparalleled opportunities with the best import-export company, your gateway to seamless global trade. As a leading player in the industry, our company prides itself on reliability, innovation, and a diverse product portfolio that caters to a wide range of business needs. Whether you’re seeking cutting-edge technology, raw materials, or high-quality products, our import capabilities ensure a steady and efficient supply chain.

On the export front, we redefine excellence, exporting a myriad of goods to destinations worldwide. Our commitment to quality, sustainability initiatives, and a global reach make us the go-to choice for businesses aiming for international success. Partner with the best import-export company to elevate your business to new heights and navigate the complexities of the global market seamlessly. Experience the difference with our industry-leading solutions that prioritize your success.

Top 5 Profitable And Exported Products From India

Posted on by Import Export Federation

India is all set to achieve its target of achieving $1 Trillion in exports by the end of 2030. Major industry giants are working towards the ‘National Goal’ as the goal makes sense in several manners

  • Keeping the foreign reserves on a higher side
  • Leverage from the competitive or comparative advantage
  • Benefiting from the lucrative business

And we are all set to assist exporters like you by offering an elaborated list of the most exported products from India.

Most of the exporters who have started recently or are willing to start soon ask me about the most exported goods from India to the international markets. Being in this industry for more than 20 years, I believe having a core understanding of international trades is very crucial. 

India has been a star player in the Export game for ages. India being a land of farmers, has always been exporting agro products all over the globe. 

A fun fact- before the era of Britishers ruling us, in the era of Chatrapati Shivaji Maharaj, we used to export agro as well as textile products along with manufactured goods to the Global markets!

So what’s stopping us now? We have always been on the list of top exporting countries & we can gain that position again. In this blog, I am going to list the most exported products in India.
Let’s first see what products enjoyed a great demand & supply last year (2021) in India- As per a report published by Statista and what are the best products to export from India. India exported Engineering Goods that valued at over 5.6 trillion INR. The second most exported product from India in the fiscal year 2021 was Gems and jewelry at 1.9 trillion INR. There are a few categories of products that have their reserved place in the top exported & profitable products.

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Import Export Value in Rupees

What Are the 5 Most Exported Products From India?

  1. Mechanical Equipment
  2. Refined Petroleum
  3. Jewelry
  4. Textile Products
  5. Pharma & Ayurvedic Products

Let’s learn about these commodities in detail & why they have grabbed the place in the most exported products from India.

1. Mechanical Equipment

India largest exporter of Mechanical Equipment. As mentioned above, the commodity captured a whopping 5.6 trillion INR of export last year. The list of Engineering Goods includes iron & steel, non-ferrous metals, industrial machinery, automobiles, and much more.

The Zero duty Export Promotion Capital Goods (EPCG) scheme of the Ministry of Commerce has been a fundamental reason why this commodity is on the top of the list. China, the UK, and UAE are the top countries having the highest demand for India’s Engineering Goods.

2. Refined Petroleum

Petroleum has been one of the most important & rewarding commodities exported by India. As per a report, in May 2021, India exported 5.7 million metric tonnes (MMT) of petroleum products.

The petroleum sector of India has high demands from countries like Singapore, UAE, the US, Netherlands, Malaysia, and others. The Government of India has recently reduced the tax on Petrol & Diesel export per liter. The current tax imposed on Petrol per liter is 4 INR & on Diesel per liter is 11 INR.

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3. Jewelry


India is still a ‘Sone Ki Chidiyan’. Gems & Jewelry is on the 2nd rank on the list of most exported products from India! The export value of Gems & Jewelry last year was $553.78 Million. In 2020, India became the 68th largest exporter of Gold.

UAE, US, Myanmar, Germany, South Africa, etc. countries import Gold from India. Kerala is the top state in India exporting Gold & jewelry to international markets.

4. Textile Products

One of the best products to export from India is Textile products. India has exported ready-made garments & different fabrics for 906.35 Billion US Dollars value. Cotton is the most exported product in India along with Wool, Animal Hair, Horse Hair, Woven Fabric, etc. Top destinations for Indian textile export are the US, UK, Bangladesh, UAE, Germany, etc.

The top 5 textile and clothing manufacturing Indian states are Andhra Pradesh, Telangana, Haryana, Jharkhand, & Gujarat. Whereas Maharashtra & Punjab has always been at the fore along with these 5 states in exporting Textile Products

5. Pharma & Ayurvedic Products

The last one & the most important one in the list of most exported products from India is Pharmaceutical products. Did you know that India exports Pharmaceutical products to more than 200 countries?

Sun Pharma, Dr. Reddy’s, etc. are the most exporting companies when it comes to pharma products. India is known as the home of Ayurveda. The origin of Ayurveda happened in India! According to a recent study, herbal products export grew by 27% in 2021. Most of the herbal products are exported from the Gujarat state of India. Panvelley Herbals, Ramniklal Bhavanji Trading Company Private Limited, & Kerala Ayurveda Pharmacy Ltd. are the top 3 exporters of Ayurvedic products from India.

Final thoughts

If you are planning to start exporting & are wondering what products will benefit you the most, you can consider these commodities. All the above are the most exported products from India and these products have seen a hiking graph. The increase in supply is the reflection of an increase in demand! If you wish to learn Import-Export Business & get in touch with an expert Import Export Consultant along with a complete hand-holding, contact Import Export Federation.

Start Export of fruits and vegetables from India in 7 Easy Steps

Posted on by Import Export Federation

India, a land of farmers, has the perfect climate cycle for farming. India’s agriculture sector is one of the most profitable sectors due to its rich soil, blessed agro-suitable climates, and culture rooted in agriculture.

If you are planning to start a business of export of fruits and vegetables from India, let me tell 3 reasons why you should convert your plan into action:

  • As per a report generated by Statista, approximately 60% of India’s population works in the agriculture industry. Immense production = potential to fulfill global market supply.
  • As per a study report by the government of India, in 2020-21, India exported fresh fruits for USD $ 765.62 million value whereas the export of fresh vegetables was valued at USD $ 721.47 million.
  • There is a whopping demand for India’s fresh fruits & vegetables in many countries like the US, UK, UAE, African countries, Nepal, Netherland, Malaysia, Sri Lanka, the UK, Oman, Bangladesh, and Qatar.

Before jumping to the main question; How to start Exporting fruits and vegetables from India, let me start the blog by bursting a common myth – exporting is rewarding only if you produce those goods. In reality- anybody can export even if you have no experience, less budget, and no production!

One of our associates Mr. Vinay More has recently shipped 2 containers of export-quality onion to Malaysia. The best part is that he does not own any onion farm of his! Mr. More has sourced the goods from Nashik and fulfilled the order from Malaysia. Check out his journey in detail

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Now that you know what potential the market has, let’s start with the step-by-step guide.

Guide To Starting A Vegetable Export Business In India

How to successfully complete export of fruits and vegetables from India?

There are 7 easy steps in the process of export of fruits and vegetables from India

  1. Train before you start
  2. List down what vegetable & fruit export business you want to start
  3. Register an Export Company
  4. Documentation is a must
  5. Connect with a market analyst
  6. Sourcing the goods
  7. Transportation & Payments

1. Train before you start!

Since you have landed on this blog, I believe you have already started your research. But having detailed research also requires professional training!

Training will help you learn the ins-outs of import-export business. Get a detailed understanding of international trading, import-export cycle, customs clearance procedure, terms and conditions, risk management, documentation, and much more.

2. List down what vegetable & fruit export business you want to start

A professional course will help you explore more about the vegetable export business in India. But let me help you with some insider information.

Here is a list of fresh vegetables with immense demand in global markets-
Onion, chili, green lemon, ginger, drum sticks, elephant foot yam, and Ivy Gourd, are some of the most demanded vegetables from India.

Bananas, pomegranates, grapes, mango, watermelon, muskmelon, guava, custard apple, etc. are some of the most demanded fruits from India. Though bananas have a great volume of export, grapes are a more profitable fruit.

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3. Register an Export Company

First thing you need to do after deciding which vegetable/fruit you want to export is to establish a firm. You can start your company in partnership as well.

Registering a company will enable you to establish a brand. Invest good time in deciding the name of the company and make sure it suits your vegetable export business.

4. Documentation is a must

Get all the necessary documents completed & protocols followed like GST, VAT, ST, etc. You will also be required to get your unique Import Export Code (IEC) & Agricultural and Processed Food Products Export Development Authority (APEDA) License. It will cost you Rs 5000 excluding GST to get the APEDA license and Rs 500- Rs 1000 to get the Import Export Code.

Documents you might need to get your IEC

  • Yours or company’s copy of PAN Card.
  • Your voter ID or Aadhar card or passport copy.
  • Your or company’s cancel cheque copies of current bank accounts.
  • Photocopy of Rent Agreement or Light Bill Copy of the premise.

Documents you might need to get your APEDA

  • Application form signed by the authorities
  • Photocopy of IEC
  • Bank Certificate signed by the authorities
  • Latest 2 months bank statements
  • Canceled cheque copies of current bank accounts

5. Connect with a market analyst

A market analyst will take on 3 major responsibilities;

  • In-depth market research of vegetables & fruits demanded by major countries
  • What are the quality standards of those vegetables and fruits
  • Get more international buyers for your products

You can become your own Market Analyst as well! Or you can simply connect with an organization like Import Export Federation for complete hand-holding.

6. Sourcing the goods

A report generated by the government of India, 11.8 crore plus main cultivators are present in India. If you are one of these & have a huge land growing amazing vegetables & fruits, grab the opportunity to take your quality products to international markets.

You can also export even if you are not into farming vegetables and fruits. All you need is to associate with multiple farmers or Mandis to purchase the goods and export them to multiple countries. Keep these points in mind while sourcing agro products

  • Price
  • Quality
  • Supply

Since most of the vegetable export businesses in India source products from multiple sources, make sure the quality matches international standards.

7. Transportation & Payments

You can decide whether you wish to opt for freight or cargo shipping of your products. Since you are planning to start a vegetable and fruit export business in India, it is important to select the right transportation medium. You can also hire one Operations Executive to help you through the process.

Make sure you open your account with a trustworthy Bank that facilitates easy overseas transactions in different currencies. Also, the most important part is; Get the insurance done for your shipments! Very vital!

Final thoughts

Starting the export of fruits and vegetables from India is a rewarding experience only if done right! In my journey of teaching import export to 50,000+ candidates, I have evolved my services as I understood that this sector needs throughout support. At the import-export federation, you will get complete assistance throughout the business journey; learning the business tactics, documentation, risk management, buyers’ data, connecting with international partners, actual shipping, etc. Connect to explore more!